AOSUser Guide
TOBB TYM · Industrial Software Committee No. 4

See AOS in action

Each section walks through a real flow in the app, step by step, with short clips that play on their own — from tracking the action that comes out of a meeting decision to asking a question of your corporate memory.

The screens are faithful drawn representations of the real app; they contain no real member name, e-mail or personal data. (If you need a blurred recording of the live screens, see the note below.)

The chain never breaks

Meeting → agenda → decision → action. Every decision is numbered, every action is tied to a person and a date.

One calendar

Meetings, events, action due dates and manual reminders — each type in its own color.

In-house messaging

Groups, announcement channels and a feed. Reply, react, pin; retract within the first 5 minutes.

Searchable memory

Answers to "what did we decide about this before?" — with sources cited.

From goal to KPI

The strategy tree, KPI deviation and the committee card's approval status, all at a glance.

Core flow

Decisions don't stay in the meeting room

A meeting is planned, the agenda is worked through, the decision is numbered, and the action that comes out of it is tied to a person and a date. No link is left dangling.

  1. Plan the meeting.Date, participants and a draft agenda.
  2. Work the agenda.Each item is discussed and noted.
  3. Record the decision.The system numbers it: K-2026-014.
  4. Assign the action.Owner + due date; it lands on the calendar and dashboard.
stk-aos.org/toplantilar
April Ordinary Meeting · 14 April 2026, 14:00
Meeting

Agenda created

Agenda

Item 3 discussed

Decision

Standard approved

K-2026-014
Action

Draft to be prepared

MK28 Apr
DECISION ✓
Planning

Everything on one calendar, each in its color

The calendar is a projection: meeting, event and action due dates are read from their own records — not copied — so a postponed meeting never lingers at its old time. The only thing you add by hand is a reminder.

  1. Organization and personal scope.An admin manages the organization calendar; a member sees their own.
  2. Color groups.Meetings, events, actions and reminders each have their own color.
  3. Add a manual reminder.A personal note beyond the system records.
stk-aos.org/takvim
April 2026
Meeting Event Action Reminder
Mon
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31
1
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● Reminder
30 Apr · Gather data for the activity report
Add to calendar
Communication

Groups, announcements and a feed — in one place

Access is based on membership, not roles: who belongs to a conversation is kept on the record itself. Reply, react, pin the important message. Within the first 5 minutes you can retract a post without a trace.

  1. Write and send.A group chat, or an announcement channel only the owner posts to.
  2. React and pin.One reaction per person; an important message is pinned to the top.
  3. A 5-minute window.Retract a wrong post without a trace — the line stays, showing "retracted".
stk-aos.org/mesajlar
EY
Industrial Software · Group7 participants
Committee Secretary
The draft agenda for the April meeting is ready, attached.
Thanks, let's move item 3 up.👍 2
Chair
📌 PinnedThe meeting is on 14 April at 14:00; the room is booked.
Wrong group, sorry.
↩ You retracted this message
Attendance tracking

Three-state attendance, automatic warnings

Attendance has three states: present, excused, absent. A participation rate is kept per member; after two consecutive unexcused absences the system raises a warning on its own.

  1. Mark the sheet.One tap sets each member's status.
  2. The rate updates.The participation percentage is computed instantly.
  3. A warning is raised.After two unexcused absences, the right people are notified.
stk-aos.org/yoklama
Attendance SheetApril Ordinary Meeting
MemberPresentExcusedAbsentRate
M1Member — Mechanical
✓%92
M2Member — Software
✓%88
M3Member — Automation
E%74
M4Member — Electrical
✕%61
! Absence warning: Member — Electrical is unexcused for the 2nd time in a row. The relevant people have been notified.
Assistant

Ask your organization's memory

Decisions and minutes are indexed automatically. The assistant answers from past records, citing its sources — AI suggests, a person decides.

  1. Ask in plain language."What did we decide about the standard?"
  2. A sourced answer.The decisions and minutes it relies on are listed beneath.
  3. Go to the source.Click the decision number to reach the original.
stk-aos.org/asistan
AICorporate Memory Assistant
What did we decide before about compliance with the TSE standard?
The committee, at its April 2026 meeting, resolved to take the relevant standard as reference and to prepare a compliance draft. An owner was assigned, due 28 April.
KK-2026-014 · April Ordinary Meeting, Item 3
MMeeting Minutes · 14 April 2026
Long term

From goal to KPI, from KPI to scorecard

The strategy tree splits into axes and goals; each goal is measured by one or more KPIs. Committee cards summarize goals, move through an approval flow, and feed the management-review report.

  1. Build the tree.Axis → Goal → Project hierarchy.
  2. Track the KPI.Target and actual are entered; deviation is calculated instantly.
  3. The card goes to approval.Draft → Pending approval → Active; feeds the management-review report together with the risk register.
stk-aos.org/strategy
2026 Strategic Plan Digital transformation Raise member satisfaction
Satisfaction rateKPI
Target
90%
Actual
94%
▲ +4 points · above target
✓
Draft
2
Pending approval
3
Active
● Risk register
Supplier delay · Score 12 (High)